Community Grants Information: Session 1
To join via WebEx:
1. Go to UTC 10:30 meeting (session I )
2. If requested, enter your name and email address.
3. If a password is required, enter the meeting password: grants
4. Click “Join”.
Ilda Simao, Internet Society Grants Coordinator
Connie Kendig, Internet Society Sponsored Programs & Grant Manager
About the e-meeting:
You are invited to attend the e-meeting conference to discuss the Internet Society Community Grants Programme application forms & criteria.
The Community Grants Programme will accept applications beginning Thursday, 9 August 2012. The application round will close Monday, 10 September and award notifications made in early-November 2012.
In the e-meeting, Ms Kendig & Ms Simao will go over the guidelines on how to apply for funding and hold a Q&A session. Forms and information about this programme are posted on the Community Grants section of the Internet Society website.
Those participating in one of the e-conferences are urged to read over the programme webpages in advance of the meeting.
Any questions regarding the Community Grants Programme of the Internet Society can be sent toprojects[at]isoc.org.
Meeting Minutes: Community Grants Programme Question and Answer Sessions
Internet Society (ISOC) Chapter & Individual Member Info Sessions
Date: 2 August 2012
Time: 1030 and 2000 UTC
Ilda Simao (Chair) ISOC staff
Connie Kendig ISOC staff
Jacek Gajewski ISOC staff
Marina Fortuna ISOC staff
Fatma Ali ISOC Somalia Chapter
Philip F. Johnson ISOC Liberia Chapter
Dragos Onac ISOC Romania Chapter
Edda Diaz ISOC Puerto Rico Chapter
Kevin Shockey ISOC Puerto Rico Chapter
Santiago Ferreira ISOC Uruguay Chapter
Rasika ISOC Sri Lanka Chapter
Kinsley Ndenge South Africa (Global Member)
Inam Ali Jordan (Global Member)
Duksh Koonjoobeehar Mauritius (Global Member)
Tesfa Tegegne Ethiopia (Global Member)
Christian Hesselman Netherlands (Global Member)
Jeremy Pesner U.S. (Global Member)
Edwin Peru (Global Member)
ISOC Community Grants Programme:
Both sessions were organized as a Q&A forum for members to learn more about the Community Grants Programme.
There was a quick round of introductions from all those on the call.
2. Overview of Programme & Key Points
Ilda discussed the major points about the programme, specifically this November 2012 round, using a PowerPoint presentation (please see a copy of the presentation at http://www.internetsociety.org/events/chapter-events )
3. Question & Answer Portion
Philip asked how the maximum of 2 applications applies to a member of a Chapter who applies for an Individual member grant?
Ilda and Connie responded that it all depends on whether the project is considered “Chapter-owned”. A Chapter-owned project is defined as one that a Chapter is responsible for: the overall project implementation and reporting responsibilities. If a member of a Chapter applies for an individual member grant (i.e. not Chapter-owned) then it does not count toward the maximum of 2 applications that that Chapter can submit.
Fatma asked if there are preferences for Chapter applications over Individual member applications if both are of equal quality.
Connie responded that to promote collaborative relationships in the Internet Society member community, preference will be given to multi-chapter projects, then to chapter projects and then to individual member projects. If two or more Chapters submit strongly similar project ideas, the Committee will favor the historically less-awarded Chapter.
Kinsley asked if there is a template for the grant application, or do applicants write their proposals in the format of their choice.
Connie responded that applicants will have access to ZoomGrants on 9 August, where they can access the application and start answering the questions. The application includes various questions to be completed and then a budget form.
Philip asked if a Chapter is responsible for any individual member project that is awarded in their country or area.
Connie responded that no, if the project is not Chapter-owned, ISOC does not enforce responsibility of that member’s project to the local Chapter.
Tesfa asked how proposals are compared to each other. How are they reviewed? Is a project in Ethiopia compared equally to a project in France, for instance?
Connie responded that they are reviewed based on the context of the specific proposal. Application criteria are reviewed in the context of the community where the project is implemented. For example, is the budget for the project reasonable based on the cost of implementation in Ethiopia
Duksh asked if there is a limit to the number of applications ISOC will accept (overall) or a quota of individual applications we award.
There is no limit to the number of applications ISOC will accept and there is not a quota for the type of projects we accept, either Chapter-owned or individual member projects. There is, of course, a maximum amount of money we can award in each calendar year (US$200,000 in 2012).
Duksh asked if the project can be global, or cover an entire region.
Connie responded that it depends on the activities you plan to implement and to keep in mind that ISOC is awarding a maximum of $10,000 per project, so make sure the project scale is appropriate. Policy projects (in the form of a meeting) could be covered by that amount of money. But providing Internet connectivity to schools in all of Africa would not be possible with that amount of money. Make sure your project’s scale is reasonable based on timeline and the amount of funds you have.
Kevin asked if there is ability to imbed diagrams or other documents in ZoomGrants?
Ilda responded that he can upload that or similar documents under the Documents tab in your application in ZoomGrants. This is the same tab (area in ZoomGrants) where you will upload your Letters of Support.
Kevin asked if we had recommendations on how to gather partners when there aren’t many in the local community? Can we have partners outside of our local area or country?
Connie responded that yes, please do seek partners outside of your physical community. Community can mean many things: technical community can be in-region or globally. And partnerships in your “community” however it is defined, is an excellent way of showing support for your project which speaks to the sustainability of your project.
Rasika asked if it is possible to know if a project idea is eligible before submitting the final proposal?
Ilda responded that yes, please do send project ideas to email@example.com and we can let you know if the idea is eligible. We are not able to give you specific details on how it should be changed or improved and of course, we cannot ensure that your project will be awarded as this is a competition process.
Kevin asked where he could find a description of the projects previously implemented in Puerto Rico.
Connie responded that summaries of our past awards – including any reports we have received – are posted on our Past Awards pages (please see http://www.internetsociety.org/communitygrants/past-grants). Connie will find the Puerto Rican project summaries and send the links to Kevin.
Kevin asked whether setting up a community portal or discussion forum around a specific issue would align with the programme criteria.
Connie responded that yes, community-building and network creation aligns with the programme criteria. She reminded everyone that the focus areas are just tools to help those that are having difficulty coming up with project ideas, or need to refine their project ideas. The focus areas are not a requirement.
Jeremy asked if applicants are able to resubmit applications that were not originally successful.
Ilda responded that yes, we encourage applicants that were unsuccessful to resubmit their project BUT that it is key to address any feedback that the selection committee gave on the previous application.
Ilda wrapped up the meeting by continuing the presentation with helpful tips for those applying (see above-mentioned PowerPoint file).
Ilda reminded everyone to send any questions to firstname.lastname@example.org (both Ilda and Connie receive emails at that address) or, if you are a representative of a Chapter, to reach out to your ISOC Regional Bureau Director.